Team Entry Withdrawal Policy

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1. General:  One of the biggest challenges to managing events is late entry withdrawals by teams.  Such entry withdrawals shift energies and resources away from preparing for future events to damage control for a late change in a division. One of WAR Athletics' operating goals is to offer great value to participating teams.  To continue to offer outstanding value to teams, WAR Athletics has adopted the Tournament Entry Withdrawal Policy.

2. Entry Withdrawal:  A team withdrawing an entry on or before the published entry deadline for a tournament will receive a full cash refund of the Entry Fee, provided that the withdrawal must be made by email to athletics.war@gmail.com.

3. Late Withdrawal:  Any withdrawal after the entry deadline for a tournament will be considered to be a Late Withdrawal.  The Entry Fee for a Late Withdrawal will be handled as follows:
3.1. If a fully paid entry is not secured to replace the withdrawing team, no amount of the Entry Fee will be refunded or credited.
3.2. If the entry has been accepted without full payment of the Entry Fee, unless prior arrangements have been made with the president of WAR Athletics, any amount due under this Withdrawal Policy must be paid prior to the acceptance of the team’s entry in any subsequent tournament.

4. No Duty to Find Replacement. WAR Athletics assumes no duty or responsibility to find a replacement entry for any Late Withdrawal.

5. Entry Credit Expiration.  All Entry Credits expire on August 1, 2025 and cannot be rolled over to a subsequent competitive year.  

The Team Entry Withdrawal Policy may be modified or waived by WAR Athletics in the event of extenuating circumstances.  Factors considered will include communications from the teams as to their entry withdrawal, the timing of such communications, the circumstances causing the entry withdrawal and such other considerations deemed relevant by WAR Athletics.  Any decision by WAR Athletics as to the application of the Team Entry Withdrawal Policy shall be binding upon all teams and participants.